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Journeys worth taking

Andrew Delmenhorst

Hiking Tours for Clubs and Organizations with Pygmy Elephant

Hiking Tours for Clubs and Organizations with Pygmy Elephant

How Pygmy Elephant can help build and organize an unforgettable hike for your group.

Why work with Pygmy Elephant?


At Pygmy Elephant, we understand that organizing a hiking tour for your organization or club involves meticulous planning and attention to detail. That’s why we’re committed to offering a comprehensive suite of benefits designed to streamline the process and enhance the experience for all involved. From a customized handbook to 24/7 support, here’s how our self-guided hiking tours can elevate your group’s adventure while making the logistics seamless and stress-free.

Customized Physical Handbook

One of the standout features of our service is the creation of a detailed physical handbook tailored specifically for your group. This handbook is more than just a collection of route notes; it’s a comprehensive guide that includes:

  • Customized Itinerary: Detailed information about each day’s activities, ensuring everyone knows what to expect and can plan accordingly.
  • Route Notes and Elevation Profiles: Crucial for understanding the terrain and preparing for the hike ahead.
  • Maps and Hiking Stats: Essential for navigation and tracking progress.
  • Transport Options: Information on how to get to and from the hiking locations, ensuring a smooth start and finish to your adventure.

What makes this handbook even more special is its cobranded design with your organization’s logo, creating a personalized touch that enhances team spirit and pride. 

Self Guided Handbook Example

Price Transparency and Flexible Pricing Structures

Transparency is crucial when planning a group trip, and we pride ourselves on offering clear and upfront pricing for accommodations, activities, and transfers. This ensures there are no hidden costs and allows you to budget effectively. Additionally, our flexible deposit structures, including both net and commission-based options, make it easier to manage finances and secure bookings with minimal hassle.

Travel App with Comprehensive Itinerary

In addition to the physical handbook, we provide a user-friendly travel app that keeps your group’s itinerary and other important documents at their fingertips. This app is a digital companion that not only includes the handbook’s details but also allows for easy access to any additional documents your group might want to include. This ensures that everyone has the necessary information readily available throughout the journey, making the experience more organized and enjoyable.

Self Guided Travel App Example

Free Premium Membership to Gaia

To further enrich your hiking experience, every member of your group receives a free Premium Membership to Gaia. Gaia GPS is an industry-leading navigation app that offers detailed maps, offline access, and advanced route planning tools. This premium membership ensures that your group is equipped with top-notch navigation support, helping to enhance safety and enjoyment on the trails.

Customized “Before You Go” Email Series

Pre-trip communication is key to a successful adventure, and we make it easy with our customizable “Before You Go” email series. These emails can be tailored to include your organization’s specific messaging and travel information, ensuring that all members are well-prepared and informed about the upcoming trip. This personalized touch helps set clear expectations and addresses any last-minute questions or concerns.

Personalized Oversight by a Lead Key Travel Builder

A senior member of the team will oversee the tour creation process to ensure that every detail aligns with your organization’s needs and expectations. This hands-on approach guarantees that your tour is planned with precision and care, reflecting our commitment to providing a high-quality experience.

Booking and Onboarding Example

Kick-Off Meeting to Establish Preferences

To ensure that your hiking tour is tailored to your group’s specific needs, we start with a kick-off meeting. This meeting is an opportunity to discuss preferences and priorities, covering aspects such as fitness levels, comfort requirements, budget constraints, and any age or group/team goals. This collaborative approach ensures that the itinerary is designed to meet your group’s unique needs.

Customizable Itinerary for Diverse Needs

No two groups are the same, and we recognize the importance of customization. Our itineraries can be adjusted based on factors like fitness levels, comfort preferences, budget, and age. Whether your group consists of seasoned hikers or casual walkers, we create a plan that caters to everyone, ensuring a positive experience for all participants.

Virtual Welcome Briefing

Finally, to ensure that your group feels prepared and confident before setting out, we offer a virtual welcome briefing. This session provides an opportunity for your members to ask any remaining questions about the trip, receive additional information, and get excited about the adventure ahead.

24/7 Customer Support

We understand that issues can arise at any time during your hiking tour, which is why we offer 24/7 customer support. Our dedicated team is available around the clock to assist with any questions or problems, ensuring that your group’s adventure proceeds smoothly and without interruption.


On Trail Support

Trips Locations

All tours found on this website can be organized and customized for your organization. From the picturesque Tour du Mont Blanc, to the luxurious Costa Brava, to rugged Patagonia, we've got a location that will wow your team members. Search our trip database to see what we offer. After you find a good fit, reach out to us and we will create a free, personalized quotation for your group. 

Experience with Groups

There are many benefits for working with Pygmy Elephant to plan your organization's or club's hiking trip. Logistics, planning and execution are a tedious process that Pygmy Elephant takes pleasure in taking off of your hands. We've worked with many hiking clubs from Colorado to New Hampshire, as well as Alumni groups and Preparatory schools. Religious organizations also benefit from our vast knowledge of trails and local suppliers. 

Conclusion

At Pygmy Elephant, we are dedicated to making your organization’s hiking tour a memorable and enjoyable experience. From personalized handbooks and travel apps to transparent pricing and 24/7 support, we provide a range of benefits designed to make your planning process straightforward and your hiking adventure extraordinary. Let us help you create an unforgettable journey that brings your group closer together and allows everyone to experience the beauty and challenge of the great outdoors with ease and confidence.

Contact us today to learn more about how we can assist with your next hiking tour and start planning an adventure that your organization will cherish for years to come.

Andrew Delmenhorst

After leaving his corporate gig, Andrew has been traversing the world, finding adventure wherever he goes - like walking 500 miles (800 km) across Spain on the Camino de Santiago, hiking the 5 sacred mountains of China, biking 800 miles from Brussels to Florence and taking a 1850 miles (3000 km) road trip through Bolivia.

Talk to our Adventure Expert

Our Managing Director, Andrew, has been to over 40 countries in his quest for the perfect adventure. He has biked the death road in Bolivia, trekked 500 miles across northern Spain on the Camino de Santiago, cycled from Brussels to Florence and hiked the five sacred mountains of China. Pygmy Elephant is how he spreads his love for adventure and self discovery in the world.